This should be an easy topic with not much anticipated issues. Receipts and payments accounts are used for non-profit making organisation. Since their purpose of existence is not supposed to be profit-making, there is no need to prepare for an income statement. Instead, you are required to open either receipts and payments accounts or income and expenditure accounts.
Receipts and Payments Accounts is basically a new name for your cash book. The format is basically similar to cash book, with cash received being a debit entry and cash paid being a credit entry.
The only concern with the above is the subscription amount. You will need to refresh your memory on accrued/prepaid revenue. As a club, their main revenue will be from collecting subscription fee from their members. Remember that accrued subscription means owing from members (or the members owe the club) and prepaid subscription means advances from members (or the club owes the members). This will definitely get tested, so do remember or understand it properly.
I will spend a little more time to explain this so do spend some time thinking through the examples below:
At year end, your subscription account will look like this. (I showed this because I think most people will get confused on which entry should you put owing b/d or prepaid b/d).
If you bring forward the ending balance, then the subscription account will now looks like this.
Now, you have the format for subscription account! Remember that note 1 is actually your last step. In the exam, you will be given all the figures for owing b/d, owing c/d, prepaid b/d, prepaid c/d and bank except income and expenditure. After you have calculated this, you will need to put this figure into income and expenditure account.
Instead of calling profit and loss account, the name for profit and loss account has been changed to income and expenditure account. There are the same thing, but you will need to use income and expenditure account for non-profit organisation.
If you are still in doubt, do visit back previous chapter for Adjustment for Final Account.
3 thoughts on “Receipts and Payments Accounts”
Well explanation by you…. Well done and always help others like this …. You have solved my doubt
Can you please clarify more on note 1 and 2. I don’t understand how to find out those amounts because i have realised how much important that they are.
For Note 1, balancing figure means they are to be calculated after you put all your amounts in the right places (or it’s calculated last).
For Note 2, the bank represent the actual cash received by the Club/Organisation during the year.
Hope this clarifies.